Put first things first- Integrity and execution

Habit 3 – Put First Things First - the habit of Integrity and Execution

“Things that matter most must never be at the mercy of things which matter most” – Johann Goethe

Paradigm
Ineffective: I put urgent things first
Effective: I put important things first

Principle: Effectiveness requires the integrity to act on your priorities
Behavior: Focus on top priorities, eliminate the unimportant, Plan weekly, Plan Daily
Result: Increased organization and productivity, Fewer crises, A reputation for follow- through, More life balance and peace of mind.

Focus on top priorities
Although they are both important, the compass must come before the clock, because where you’re headed is more important than how fast you’re getting there.

The clock represents your appointments, schedules, and activities- how you manage your time
The compass represents your mission, direction, and values – what you feel matters most

Compass Clock
- Effectiveness - Efficiency
- Relationship - Schedules
- Important things - Urgent things


· Important : Activities that represent your values, mission, and high- priority goals
· Urgent : Activities that require immediate attention



Urgent Not Urgent
Q1 Q2
Crises Preparation
Pressing problems Prevention
Important Deadline Planning


========================================Live North of the Line =======
Q3 Q4
Needless interruptions Trivia, busywork
Not Important Unnecessary report Irrelevant phone calls
Unimportant meetings, phone calls Time- wasters
Other people’s issues Excessive internet, etc


1. What are the chronic Q3 activities in your work place?
2. How can you help reduce or eliminate these Q3 activities?

Team Mission Statement

Habit 2 – Team Mission statement

Team Mission Statement
A team mission statement represents the purpose and values of your team, group, or department. If done well and with genuine involvement from everyone on the team, it will provide focus, clarity, and inspiration to all team members.
Here are some questions your team could answer as you start developing a team mission statement
- What do we want to be known for?
- How do we want to treat each other?
- What unique contributions can we make?
- What does each person bring to the team in terms of unique talents and skills?
- What big goals do we want to achieve?

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We are an association of independent imaging express
Who best satisfy customer needs in Canada by providing leading edge diversified imaging solutions and services In a way that delivers total customer satisfaction and enhanced revenue opportunities for Members
So that we are fully committed, other retailers want to join and customers want to come back

Charis web Design Department
Our mission is to produce the finest expert website design through constant innovation and inspiration. For us, nothing is more important than delighting our clients through delivering exceptional website design solutions
We seek to:
- Serve the client
- create inspired design
- research, apply, and develop expert web technology

Our business Values
- we have profound respect for our clients and each other
- We deliver
- We understand
- We care
- We innovate
- We do web (not print, not ads- just web!)
- We enjoy the process!

Our design Values
- it must be inspired
- It must be user- centered
- Consider every click
- Creativity stretches the limits
- But form follows function
- Is this the best way?
- Create superb customer experience
- Can it be faster?

Teach to learn

Teach to learn



Paradigm: I live by ………….. (Ineffective)
I live by …………. (Effective)

Result:
- A clear definition of desired results
- A greater sense of meaning and purpose
- Criteria for deciding what is or is not important
- Improved outcomes

Behaviors:
- Envision outcomes before you act
- Create and live by a Personal Mission Statement
-

All things are created twice- first creation occurs in our mind and the second creation manifest in the physical



What are the three benefits of creating a Personal Mission statement?
1.
2.
3.

What are two ways to revise and refine your personal Mission Statement?
1.
2.

What are two key characteristics of an effective Personal Mission statement?

Revise and refine your personal mission statement

Habit 2 Revise and refine your personal mission statement
Ideas to help you revise and refine
- Revise books of quotations, poetry, and other literature for language that inspires you.
- Read biographies or autobiographies of people to spark ideas for personal accomplishments or contributions you’d like to make.
- Look at other’s mission statement
- Keep a personal journal or review a past journal to explore values that are important to you
- Use ideas from the “ Mission Builder” at Franklincovey.com
- Consider creating a visual or audio version of your Personal Mission Statement

Key characteristics of an effective Personal Mission statement
- Express principles of effectiveness that produces quality –of –life results
- Provides direction and purpose
- Challenges and inspires you
- Communicates your vision and values
- Addresses your most important roles and responsibilities
- Addresses all four human needs ( physical/ emotional, mental and spiritual)
- Represents the best within you

“ No one can go back and make a brand new start, my friend, but anyone can start from here and make a brand new end” - Dan Zadra

Mission statement museum
Mission statements take many forms, long or short, as poetry, art or even music. The most important thing is to make it your own.
- Mission statement – My mission is to give, for giving is what I do best and I can learn to do better. I will seek to learn, for learning is the basic for growth, and growing is the key to living, I will seek first to understand, for understanding is the key to finding value, and value is the basic for respect, decisions, and action. This should be my first act with my wife, my family, and my business. I want to help influence the future development of people and organizations. I want to teach my children and others to love and laugh, to learn and grow beyond their current bounds. I will build personal, business, and civic relationship by giving, in frequent little ways.

Resolution – Let the first act of every morning be to make the following resolve for the day; I shall not fear anyone on Earth. I shall fear only GOD.I shall not bear ill will towards anyone. I shall not submit to injustice from anyone. I shall conquer untruth by truth. And in resisting untruth, I shall put up with all sufferings – Mahatma Gandhi-

I live to serve my talents as communicator, artist, and independent businesswoman. I create balance in work, play and community. I inspire those I interact with.
I want to be the kind of person my dog already thinks I am

To laugh often and love much; to win the respect of intelligent people and the affection of children; to earn the approbation of honest critics and endure the betrayal of false friends; To appreciate beauty; to find the best in others; To give one’s self; To leave the world a little better; Whether by a healthy child, a garden patch, Or a redeemed social condition; To have played and laughed with enthusiasm and sung with exaltation; To know even one life has breathed easier Because you have lived….. This is to have succeeded – Ralph Waldo Emerson

Our mission – The mission of our family is to create a nurturing place of order, love, happiness and relaxation, and to provide opportunities for each person to become responsibly independent, in order to achieve worthwhile purposes.

Care – About the world, About Life, About People, About myself

Love- Myself, My family, My world, Knowledge, Learning, LIFE

Fight- For my beliefs. For my passions, To accomplish, To do good, to be true to myself, Against apathy.

Rock- The boat, don’t le the boat rock me, Be a rock Be remembered.

To be humble. To say thanks to God in some way, every day. To never react to abuse by passing it on. To find the self within that does and can look at all sides without loss. I believe in treating all people with kindness and respect. I believe by knowing what I value, I truly know what I want. To be driven by values and beliefs. I want to experience life’s passions with the newness of a child’s love, the sweetness and joy of young love, and the respect and reverence of mature love. Finally, to go through life with a smile on my face and a twinkle in my eye.

Discover Yourself

Habit 2 – Discover Yourself
As you answer the following questions, consider the human endowments of self-awareness, imagination, and conscience. You will exercise the human endowment of independent will when you put into action your answers to these questions.

Self- Awareness
I am at my best when……
I am at my worst when…..
What do I really love to do at work?
What do I really love to do in my personal life?
My natural talents and gifts are…..

“The unexamined life is not worth living” – Socrates-

Imagination
If I had unlimited time and resources, what would I choose to do?
Possible life goals for me are….
I want to be a person who…

“The next time your mind wanders, follow it around for a while”- Jessica Materson

Confidence
What do I consider to be my most important future contribution to others?
Are there things I feel I really should do, even though I may have dismissed such thoughts many times? What are they?

“Down deep in every human heart is a hidden longing, impulse, and ambition to do something fine and enduring”- Grenville Kleiser

Reflect on those who have influenced you
Imagine you could invite to dinner 4 to 5 people who have influenced you the most- past or present- and all are sitting at the table with you. Write their names and record the qualities or attributes you admire most in these people

Name:
Attributes:
Name:
Attributes:
Name:
Attributes:
Name:
Attributes:
Name:
Attributes:

Begin with end in Mind

Habit 2 Begin with the end in Mind
Paradigm - Ineffective: I live by Default
- Effective: I live by Design

See – Principle – Mental creation precedes physical creation
Do – Behavior – Envision outcomes before you act, create and live by a Personal Mission Statement
Result – A clear definition of desired results, a greater sense of meaning and purpose,
criteria for deciding what is or is not important, improved outcomes


The Habit of Vision
Mental creation precedes physical creation
All things are created twice. First is the mental creation or plan; second is the physical creation or work.
Highly effective people clearly see the outcome they want in every area of life before they act.


Mental Creation Physical Creation
A clear agenda and objective --------------à productive meeting
An architectural blueprint ------------------à An office tower
Extensive marker research -----------------à A successful new product
An individual goal- setting session -------à A master’s degree
A personal Mission statement -------------à A life of contribution and fulfillment

Envision outcomes before you act
1. What are the top three goals for your team or organization this year?
2. How will you know if you reach them?

Habit 2 Checklist
Do you Begin with the end in Mind …..
- At the start of every meeting?
- When you plan a new year, week or day?
- When you begin a new project?
- When you plan a vacation?
- Before you begin a crucial conversation?

Applying habit 2
Identify some areas of your life in which you could benefit from Habit 2:
Begin with the end in mind……..

Create and Live by a Personal Mission statement
A Personal Mission Statement (Your purpose and meaning in Life) is like a constitution by which you make all decisions for your life.
Highly effective people shape their own future instead of letting other people, their culture, or their circumstance determine it.

Benefits of a Personal Mission statement:
- clarifies what is important to you
- provides focus
- helps you design your life instead of having it designed for you
- guides your day-to-day decisions
- gives you a greater sense of meaning and purpose

We detect rather than invent our missions in Life- Viktor Frankl

Write tribute statement for key roles
Effective people take time to define the legacy they want to leave in each of their key roles.
Their roles represent important relationship and key responsibilities

The following activities will help you define the legacy you want to leave in each of your key roles.
1, Identify and write up to seven key roles (both professional and personal)
2. Identify and write a key person’s name for each role
3. Visualize your 08th birthday celebration. Attending the celebration are the key people from each role. In the “Tribute Statements”, write a brief statement articulating how you would want the key person in each role to describe you.
For example, how would someone describe your influence on his or her life (your legacy)?

Example:

Roles and Relationship Tribute statement
Step 1 list down
Role 1: (Father) a loving and caring father
Key Person :( Daughter)

Identify long term goals
What two or three key things could you do to help make these tribute statements a reality?

Role 1: Show unconditional love and care, listen attentively to understand and accept her
for whom she is.
Continue till you have listed seven key roles and person in each

There is no greater joy or reward than to make a fundamental difference in someone’s life
– Sister Mary McGeady

Become a Transition person

Become a transition person

- A transition person breaks unhealthy, harmful, abusive or unfortunate learned behaviors and replaces them with proactive, helpful. Effective behaviors.
- This person models positive behaviors and passes on effective habits that strengthen and build others in positive ways
- Who has been a transition person for your personally?
- What effect/ influence did this person have on you?
- Identify a specific situation in which you could become a transition person

Consider your Circle of Influence at work, at home, and in the community

"The real risk is doing nothing." Denis Waitley

Teach to learn
Ineffective: I am a product of my …………..
Effective: I am a product of my……………


Stimulus ----Freedom to choose -----Response
The four human endowments are ………………..
A highly proactive person can stop the transmission of negative behavior by becoming a ……………………….


“To the world, you may be just one person, but to one person, you may be the world”
- Josephine Billings

Expand your circle of Influence

Expand your circle of Influence

Your circle of influence includes those things you can affect directly. Your circle of concerns includes all those you care about.
Proactive Focus
- When people focus on things they can influence, they expand their knowledge and experience, and they build trustworthiness. As a result, their Circle of Influence grows
Reactive Focus
- When people focus on things they cannot control, they have less time and
Energy to spend on things they can influence. Consequently, their Circle of
Influence shrinks.

"Sometimes the most proactive thing we can do is to just genuinely smile. Happiness, like unhappiness, is a proactive choice." Stephen R. Covey

Circle of Influence VS concerns
- Consider the list below, Determine which phrases belong in the Circle of Concern and which belong in the Circle of Influence
My past mistakes
My choices
My upbringing
Job security
Delayed flights
Living the 7 habits
My happiness
Weaknesses of other people
My commute time
How other treats me

Proactive challenge
1. Identify a challenging situation at work- one that frustrates you and for which you have some responsibility
2. Identify areas of concerns…………………
3. Identify areas you can influence……………..
4. What actions will you take this week in your Circle of Influence?

Never doubt that a small group of thoughtful citizens can change the world. Indeed, it is the only thing that ever has – Margaret Mead

Proactive language

Using the space between stimulus and response

Stimulus =====Freedom to choose =======Response

The four human endowments:-
Self Awareness, Imagination, Conscience and Independent Will

1. Think of a situation where you consistently respond in a negative way
(E.g. losing your patience, avoiding confrontation, lacking self- discipline)

2. What is a better and more effective way to respond?

3. What would be the positive consequences of responding in this new way?
(Who would be affected? What would be the impact? )

4. What is your commitment level to respond in this way the next time you are in this situation? 1 Low to 10 High

Proactive VS Reactive Responses

You have heard rumors that your company will be restructuring and there might be some lay offs. You feel threatened by these rumors and believe there is truth in them. You know upper management has been looking for ways to save money. Lately you felt the scrutiny they have started. Finger pointing and blame for recent failures has been magnified.

You believe that you have made substantial contributions during the term of your service but you are not certain upper management is aware of the value you have brought to the organization. In addition, you and your team have worked hard to develop good relationship with other departments. Nevertheless, even if upper management is aware of your contributions, your department might be downsized or even eliminated.

Reactive:

1. What are the moods, feelings, and circumstance associated with this situation?
2. What are some reactive responses to this situation? What would be the consequences of responding reactively?

Proactive: What are some proactive responses? What would be the consequence of responding proactively?

Use of proactive language

Proactive language Reactive

“Let’s look at our alternatives” “There’s nothing we can do”

“I can choose a different approach” “That’s just the way I am “

“I control my own feelings” “He makes me so mad”

“I will choose an appropriate response” “I have to do that”

“I can create an effective presentation” “They won’t allow that”

“I choose” “I can’t”

“I prefer, I will “ “I must, If Only “ :


“There are only two ways to live your life. One is as though nothing is a miracle.
The other is as though everything is a miracle” - Albert Einstein

Habits - Be proactive

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When we can no longer change a situation, we are challenged to change ourselves – Viktor Frankl
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Seven Habits of Highly Effective People
Habit 1 – Be Proactive
Habit 2 – Begin with the end in mind
Habit 3 - Put first things first
Habit 4 – Think Win –win
Habit 5 - Seek first to understand, then to be understood
Habit 6 – Synergize
Habit 7 – Sharpen the saw

Week one
Habit 1 – Be proactive
For the next seven weeks, you will focus on one habit per week
Each week you will be asked to do three simple activities
1. Plan weekly
2. Live the habit
3. Teach to learn
Make a personal commitment, select an accountability partner and sign up on the web
Go to www.the7habits.com/econtract
When asked for the access code, type in the following: 7X4953A

The habit of choice – knowledge, skills and desire forms our habits
The maturity continuum – dependent, independence and interdependence

Paradigm
- Ineffective : I am a product of my circumstances
- Effective : I am a product of my choices

SEE- DO- GET

- SEE a principle of “I am free to choose and am responsible for my choices

- DO – Behavior
+ Pause and respond based on principles
+ Use proactive language
+ Expand your circle of Influence
+ Become a transition person

- GET – RESULT
+ Increased influence
+ More self – awareness
+ Greater initiative
+ Become the creative force of your life

Pause and Respond based on Principles
- Reactive Behavior
Reactive people allow outside influences (moods, feelings, and circumstances) to control their response
- Proactive Behavior
Proactive people pause to allow themselves the freedom to choose their response based on principles and desired results. Their freedom to choose expand as they wisely use the space between stimulus and response

Stimulus --------Freedom to Choose ++++++ Response

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People are always blaming their circumstance for what they are, I don’t believe in circumstances
– George Bernard Shaw-